Sigcat Software Showcase 1992/SIGCat Software Showcase 1992 - CD-ROM Strategies.ISO/research/docs/c05.doc

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GENERAL SERVICES ADMINISTRATION
     Washington, DC  20405


                     FIRMR BULLETIN C-5

TO:  Heads of Federal agencies

SUBJECT:  Delegation of procurement authority for a specific
          acquisition

1.  Purpose.  This bulletin describes procedures for requesting a
delegation of the General Services Administration's exclusive
procurement authority for a specific acquisition.

2.  Expiration date.  This bulletin contains information of a
continuing nature and will remain in effect until canceled.

3.  Contents.

    Topic                                              Paragraph

Related material..........................................4
Information and assistance................................5
Acronyms..................................................6
GSA's authority...........................................7
Agency Responsibility.....................................8
GSA decision..............................................9
Agency recourse...........................................10
APR submission............................................11
Use of FAX to submit APR's................................12
GSA response..............................................13
GSA review................................................14
Cancellation..............................................15
Instructions for preparing an APR....................Attachment A

4.  Related material.

    a.  FIRMR 201-20.305
    b.  FIRMR Bulletin C-7

5.  Information and assistance.

    General Services Administration (KMAS)
    18th and F Sts., NW
    Washington, DC  20405

    Telephone:  FTS 241-1566 or [phone].

TC 90-1                                              Attachment

     FEDERAL INFORMATION RESOURCES MANAGEMENT REGULATION
                         APPENDIX B
FIRMR Bulletin C-5


6.  Acronyms.

APR      Agency Procurement Request
DPA      Delegation of Procurement Authority
FIP      Federal Information Processing
OMB      Office of Management and Budget

7.  GSA's authority.  GSA has exclusive procurement authority for
FIP resources.  GSA either authorizes agencies to contract for FIP
resources under a DPA or contracts for these resources for
agencies.

8.  Agency responsibility.  In accordance with FIRMR 201-20.305-3,
Federal agencies shall submit an APR to GSA when the acquisition is
not covered by either a regulatory DPA or a specific agency DPA.

9.  GSA decision.  In response to an APR, the GSA Commissioner,
Information Resources Management Service, or a designee will:

    a.  Delegate authority to conduct the contracting action;

    b.  Delegate authority to conduct the contracting action and
provide for GSA to participate with the agency in the contracting
action;

    c.  Provide for the contracting action by GSA or otherwise
satisfy the requirement on behalf of the agency; or

    d.  Deny procurement authority.

10.  Agency recourse.  If GSA denies an APR, that denial is subject
to review and decision by the Director of OMB, unless the President
otherwise directs.  Such review and decision is made only on the
basis of a written appeal by the agency head, and such written
appeal, together with any written communications to GSA or any
officer or employee of OMB concerning such denial, will be made
available to the public.  Appeals should be directed to:

        Director, OMB
        Old Executive Office Building
        Washington, DC  20503








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                                              FIRMR Bulletin C-5


11.  APR submission.  The agency will prepare each APR in
accordance with the instructions provided in the Attachment to this
bulletin and forward the original and one copy of the APR, signed
by an official who has been authorized to submit APR's, to:

        General Services Administration
        Authorizations and Management Reviews Division (KMA)
        Washington, DC  20405.

12.  Use of FAX to submit APR's.  Agencies are encouraged to use
GSA's FAX facilities at [phone] to submit APR's.  GSA will
send a single FAX copy of any resulting DPA to the requesting
agency if the agency provides a FAX number with the APR.  APR's
submitted via FAX must be followed-up by the original APR signed by
an authorized official sent to GSA at the above address.

13.  GSA response.  GSA will act within 20 workdays after receiving
full information from an agency submitting an APR or supplemental
APR data.  To establish a common understanding of the 20-workday
period, GSA will provide, within three days of receipt of the APR,
verification that identifies the date of receipt of an APR or
supplemental APR data, the name and telephone number of the person
handling the APR, the file and case number, the day the 20-day
clock expires, and other information as appropriate to the agency
concerned.  When the 20-workday period (plus 5 calendar days for
mail time) has expired and GSA has not yet responded, the agency
concerned may proceed with the contracting action as though it had,
in fact, received a GSA delegation.

14.  GSA review.  GSA will promptly review and take appropriate
action on the APR.  For significantly large or complex
acquisitions, or for cases with significant compatibility-limited
requirements, GSA will conduct a comprehensive review of the
acquisition before issuing a DPA.  In these instances, GSA will
require the submission of additional information.  If the GSA
review finds that the APR does not contain all the information
required or that unusual circumstances surrounding the acquisition
dictate that a longer appraisal period will be required, GSA will
provide, within the 20-workday period, written notice to that
effect, including an estimate of the time required to complete the
review.  Under these circumstances, the automatic delegation rule
as set forth in 13. above does not apply.






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FIRMR Bulletin C-5


15.  Cancellation.  FIRMR Bulletin 66 is canceled.






Thomas J. Buckholtz
Commissioner
Information Resources
Management Service






































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                                              FIRMR Bulletin C-5
                                                    Attachment A


                 INSTRUCTIONS FOR PREPARING
             AN AGENCY PROCUREMENT REQUEST (APR)

1.  Agency information.

    a.  Provide agency name, address, and location where FIP
resources will be installed or services will be performed.

    b.  Provide the name, position title, organizational identity,
and telephone number of the senior program, technical, and
contracting officials assigned to the acquisition and a description
of the organizational structure to support these officials during
the acquisition.

    c.  When the dollar value of the acquisition is $25 million or
more, for each official identified in b. above, provide the
following information:

        (1)  Experience in previous major FIP resources
acquisitions.

        (2)  Responsibilities, scope of authority, and reporting
structure with respect to the acquisition.

        (3)  Whether assignment to the acquisition is full or
part-time and, if part-time, the nature of other responsibilities.

2.  Project title and description.  Provide the project title and
a brief but specific description of the primary agency programs
that the FIP resources will support.

3.  Current support.  Provide a brief but specific description of
the current FIP resources supporting these programs.

4.  FIP resources to be acquired.  Provide a brief but specific
description of the FIP resources to be acquired during the contract
life.  Include pertinent information about the applications (e.g.,
ADP, telecommunications) the agency may wish to present that will
help GSA understand the requirements.  This description should
describe how changing requirements will be satisfied (e.g.,
resources required for system expansion, anticipated augmentations,
upgrades, and other system modifications) during the contract life,
if such requirements will be included in the solicitation.




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FIRMR Bulletin C-5
Attachment A


5.  Contracting approach.

    a.  Indicate whether or not the proposed contracting approach
is to satisfy a requirement using a specific make and model
specification and whether compatibility-limited requirements will
be used.

    b.  Identify by fiscal year and quarter the planned milestones
for release of the solicitation and contract award.

    c.  If the request involves a pilot or prototype, describe the
strategy for the follow-on implementation phase.

    d.  Indicate whether the acquisition plan (see FAR 7.104(c))
contemplates contracting under policies and procedures for--

        (1)  Full and open competition (see FAR Subpart 6.1);

        (2)  Full and open competition after exclusion of sources
(see FAR Subpart 6.2); or

        (3)  Other than full and open competition (see FIRMR
Subpart 201-39.6 and FAR Subpart 6.3).  In addition, provide the
applicable statutory contracting authority cited in FIRMR Subpart
201-39.6 or FAR 6.302-1 through 6.302-7 permitting the use of such
procedures.

6.  Estimated contract life and cost.  The estimated contract cost
of the acquisition is to be identified by type of FIP resource for
the contract life and includes all anticipated optional quantities,
resources, and periods.  Detailed cost breakdowns may be included
when necessary to describe clearly the estimated cost.  The
estimated total contract cost (for all years) should correspond to
the planned contract life.  The delegation of procurement authority
resulting from this submission will be limited to the contract cost
and years set forth in it.

                                                  Estimated
FIP Resource                                    Contract Cost

-FIP Equipment
-FIP Software
-FIP Services
-FIP Support Services
-FIP Related Supplies



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                                              FIRMR Bulletin C-5
                                                    Attachment A


    TOTAL FIP Resources
    TOTAL Other Than FIP Resources
    TOTAL Contract Cost

-Contract Life (Years)

7.  Regulatory compliance.

    a.  Provide a statement to indicate that the agency has
reviewed and complied (or will comply) with all applicable
regulations or list the deviations from the regulations that apply
to this request for approval and provide an explanation for each
deviation request.

    b.  Provide the date of completion or most recent update of the
following documentation, or indicate not applicable (see FIRMR Part
201-20):

        Documentation                                  Date

-Requirements analysis.
-Analysis of alternatives.
-Determination to support
   compatibility-limited requirements.
-Conversion study.
-Certified data to support a
   requirement available from only
   one responsible source.
-Certified data to support a
   requirement using a specific make
   and model specification.
-Description of planned actions
   to foster competition for
   subsequent acquisitions.

-Justification for more than one agency
   to provide switching facilities or
   services at building locations.
-Exception to the use of FTS/FTS-2000
   mandatory network services.
-Exception to the use of GSA local tele-
   communications service mandatory
   switching services.





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FIRMR Bulletin C-5
Attachment A


8.  Agency remarks.  Provide additional information concerning any
of the above items or special conditions associated with this
acquisition; e.g., required building construction/modification by
GSA.  As applicable, request GSA multiyear contracting authority
for telecommunications resources.

9.  Agency/GSA references.  Provide references to related GSA
delegations (including previous GSA case numbers), meetings,
telephone discussions, etc.

10.  Authorization.  Agency-authorized signature, position title,
organizational identity, date.




































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